Timesheet Management System (TMS)

Key Features

Employee Time Entry

• Daily and weekly electronic timesheets
• Multiple project and task assignments
• Labor category and billing code selection
• Regular, overtime, double-time, and holiday hours
• Remote and mobile time entry
• Automatic time calculations
• Draft, submit, edit, and resubmit functionality

Project and Task Management

• Project-based labor tracking
• Task and activity code management
• Phase and milestone reporting
• Grant and funding source allocation
• Capital and operating expense tracking
• Contract and work order association
• Cost center management

Approval Workflow

• Multi-level approval hierarchy
• Supervisor review and approval
• Department manager approval
• Automatic approval routing
• Delegation during employee absence
• Approval notifications and reminders
• Electronic audit trail

Leave Management

• Vacation requests
• Sick leave
• Personal leave
• Floating holidays
• Compensatory time
• Family and medical leave
• Jury duty and military leave
• Leave balance tracking
• Leave approval workflow
• Training
• Teaming Calendar

Workforce Management

• Employee scheduling
• Shift management
• Flexible work schedules
• Hybrid and remote workforce support
• Attendance monitoring
• Time exception management
• Employee availability tracking

Payroll Integration

• Payroll export
• Overtime calculations
• Union rule support
• Payroll validation
• Payroll reconciliation
• Direct integration with payroll systems
• Automatic earnings calculations

Project Cost Management

• Labor cost reporting
• Budget tracking
• Project burn-rate analysis
• Earned value reporting
• Consultant billing support
• Client invoicing support
• Resource utilization analytics

Mobile Workforce

• Mobile application
• GPS location verification (optional)
• Mobile approvals
• Offline time entry
• Push notifications
• Camera support for supporting documentation
• Digital signatures

Dashboards and Reporting

• Executive dashboards
• Employee utilization reports
• Project labor reports
• Overtime analysis
• Leave utilization
• Payroll summaries
• Timesheet compliance reports
• Labor forecasting
• Resource planning dashboards
• Custom report designer

Security

• Role-Based Access Control (RBAC)
• Single Sign-On (SSO)
• Multi-Factor Authentication (MFA)
• Comprehensive audit logs
• Data encryption in transit and at rest
• Configurable password policies
• Secure cloud or on-premises deployment

System Administration

• Organization and department management
• Employee directory
• Project administration
• Task code configuration
• Holiday calendar management
• Approval workflow configuration
• System notifications
• User administration

Integration Capabilities

The Fortis Timesheet Management System integrates with:

• Enterprise Resource Planning (ERP)
• Payroll Systems
• Human Resources Information Systems (HRIS)
• Accounting Systems
• Project Management Systems
• Asset Management Systems
• Work Order Management Systems
• Document Management Systems
• Active Directory / Microsoft Entra ID
• Single Sign-On (SSO)
• Microsoft 365
• REST APIs and third-party enterprise applications

Comprehensive Audit Trail

• Automatic logging of all system activities
• Immutable audit records for every transaction
• User identification for all actions performed
• Date and time stamps for every event
• Original and modified data retention
• Complete history of timesheet lifecycle events

Timesheet Audit History

• Timesheet creation
• Draft modifications
• Submission history
• Approval actions
• Rejections and comments
• Returned-for-correction records
• Resubmissions
• Final approvals
• Locked and archived timesheets

User Activity Auditing

• User logins and logouts
• Failed login attempts
• Password reset activity
• Multi-Factor Authentication (MFA) events
• Role and permission changes
• Account creation, modification, and deactivation
• Session history
• IP address and device logging (configurable)

Approval Workflow Auditing

• Approval routing history
• Supervisor approval actions
• Manager approvals
• Delegated approvals
• Approval comments
• Electronic signatures
• Escalations and overdue approvals
• Workflow configuration changes

Project and Labor Auditing

• Labor code changes
• Project code updates
• Charge number modifications
• Task assignment history
• Cost center changes
• Billing code revisions
• Grant and funding allocation changes

Leave Management Auditing

• Leave request submissions
• Leave balance adjustments
• Approval and denial history
• Manual leave corrections
• Holiday calendar updates
• Accrual modifications

Administrative Auditing

• User account administration
• Organization and department changes
• Configuration updates
• System parameter modifications
• Holiday schedule changes
• Approval workflow changes
• Security policy updates

Security Auditing

• Role-Based Access Control (RBAC) changes
• Privileged user activity
• Security configuration modifications
• Access denial events
• Authentication history
• Data export history
• API access logs
• Integration transaction logs

Compliance and Governance Support

The auditing framework supports organizations in meeting internal governance policies and applicable regulatory or contractual requirements through:

• Complete transaction traceability
• Electronic records retention
• Separation of duties
• Change accountability
• Management oversight
• Financial transparency
• Labor cost verification
• Independent audit support
• Secure records management

Benefits

• Streamlines time and attendance management
• Improves payroll accuracy
• Increases workforce productivity
• Provides real-time project labor visibility
• Reduces administrative workload
• Supports regulatory and contractual compliance
• Enhances project cost control
• Improves resource planning and forecasting
• Enables secure remote and hybrid workforce management
• Delivers executive-level reporting and analytics

The Fortis Timesheet Management System (TMS) provides a comprehensive, scalable, and secure platform for managing workforce time, labor costs, project accounting, approvals, and compliance. By integrating timekeeping with payroll, project management, and enterprise business systems, Fortis TMS enables organizations to improve operational efficiency, financial transparency, and workforce accountability. The Fortis Timesheet Management System’s auditing capabilities provide organizations with a secure, transparent, and comprehensive audit framework that supports operational integrity, financial accountability, and enterprise governance while maintaining a complete history of all workforce management activities.